Commercial Administrator

Montreal (Remote)

Our client is seeking a highly organized and detail oriented Commercial Administrator to join they dynamic team. The successful candidate will play a key role in supporting the commercial and operations functions, ensuring that processes run smoothly and are executed efficiently. This is an excellent opportunity for someone with strong administrative and commercial skills to further develop their career in a fast paced, growing company.

Responsibilities

Contract Management

• Assist in preparing, reviewing and processing commercial contracts, agreements and related documents.
• Ensure that all contracts comply with legal and company standards and maintain up to date contract records.
• Assist in managing contract renewals and amendments, ensuring all deadlines are met.

Project Support

• Provide day to day administrative support to the commercial team, helping to track project progress and manage key documents.
• Coordinate the scheduling of meetings, liaising with clients and stakeholders.

Invoicing and Financial Administration

• Assist with preparing and delivering SOW for clients and replay information to the Finance team for invoicing.
• Track project-related expenses and prepare financial reports for review by the Commercial Manager.
• Support the finance team in reconciling invoices, payment schedules and resolving and billing discrepancies.

Client and Stakeholder Communication

• Act as the first point of contact for clients, managing general inquires and providing project updates.
• Help prepare proposals, reports, and presentations for clients and internal stakeholders.
• Ensure the delivery of exceptional customer service to enhance relationships with clients and key business partners.

Data Management and Reporting

• Maintain accurate database for contract details, project status and financial records.
• Assist with the preparation of regular commercial documents.
• Ensure that all records are filed correctly and are easily accessible for future reference.

General Administrative Support

• Organize and support the day-to-day operations department, ensuring smooth and efficient workflow.
• Carry out all processes required within the Commercial department.
• Assist with preparing and proofing marketing materials or client facing documentation.

Qualifications

• Experience in an administrative or commercial role
• Previous experience in contract management and invoicing.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with commercial or project management software (SAP, Oracle, Procore).
• Excellent communication skills (both written and verbal) with the ability to build relationships with clients, suppliers and internal teams.
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy when processing information.
• Proactive, self-motivated and able to work independently with minimal supervision.
• A problem-solving mindset with the ability to adapt to changing circumstances.
• Professional and confident, with a high level of integrity and discretion.

This is a fantastic opportunity to join a growing team.   The company offers a competitive compensation package, medical & health benefits and RRSP matching.

If this sounds like the ideal position for you then apply today!